BMO Financial Group is looking for an administrative professional to provide comprehensive support to managers and their teams, ensuring efficient operations and contributing to the execution of strategic initiatives.
Requirements
- Specialized knowledge.
- Verbal & written communication skills - Good.
- Organization skills - Good.
- Collaboration & team skills - Good.
- Analytical and problem solving skills - Good.
Responsibilities
- Supports the execution of strategic initiatives; includes tracking metrics and milestones.
- Analyzes data and information to provide insights and recommendations.
- Coordinates and monitors budgets and reporting on results vs. budget.
- Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation.
- Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
- Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
- Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
Other
- Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports.
- Builds effective relationships with internal/external stakeholders.
- Leads the planning, coordinating and implementing department events.
- Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.
- Typically between 3-5 years of experience in an administrative/professional support function and post-secondary degree in related field of study desirable.
