Penn State's College of Agricultural Sciences is seeking an Administrative Assistant to support innovative research initiatives and the operations of the Pennsylvania Agricultural Experiment Station (AES), aiming to streamline project coordination, logistics, and communication for collaborative research addressing agricultural, food systems, and environmental sustainability challenges.
Requirements
- Experience and proficiency in SAP Concur, Microsoft Office (Outlook, Word, Excel, SharePoint/OneDrive/Teams), and Zoom is required.
- The position will require the development of skills to become familiar with and the ability to train others in using the USDA National Reporting System (NRS) and the National Information Management and Support System (NIMSS).
- Preferred skills include familiarity with SIMBA, InfoReady, website content management software, and Filemaker.
Responsibilities
- Supporting research initiatives in coordinating and scheduling meetings and special events (ex. research symposia, seminars, outreach booths) and preparing materials for these activities.
- Coordinating the screening, assembling, and formatting of materials submitted for the establishment of local, state, or nationally focused research projects under the AES.
- Preparing correspondence and responses to inquiries regarding the AES and assisting with the life cycle of projects.
- Maintaining pertinent databases, including performing data entry, tracking projects, and providing assistance with the development of reports.
- Providing assistance and support for the development and production of print and digital publications to promote the college’s research enterprise, including updating the college research website and assisting with the production of regular newsletters.
Other
- General Equivalency Diploma (GED) or High School (HS)&xa;2+ years of relevant experience; or an equivalent combination of education and experience accepted&xa;Required Certifications:&xa;None
- The successful candidate must be highly motivated, organized, and detail-oriented while having professional written and verbal communication skills, excellent interpersonal skills, and a teachable spirit.
- The staff member must be able to work as both a member of a team as well as independently to support faculty directors of initiatives and research development personnel, able to answer questions and/or react appropriately to situations as they arise.
- This position requires the ability to follow established procedures and processes as well as being able to develop and enhance current and new processes.
- This position requires the successful candidate to work in person, on campus.
- Both a cover letterand resume must be submitted to be considered for this position.
- Employment with the University will require successful completion of background check(s) in accordance with University policies.
- Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
