Jacobs is searching for a dynamic Administrative Intern to join their team in El Segundo, CA. In this role, you'll be responsible for assisting in the review and documentation of administrative procedures (e.g. the existing records management processes at the Edward C. Little Water Recycling Facility).
Requirements
- Knowledge of computer software, MS Office Suite and electronic document systems required
- Knowledgeable with maintaining computer records
- Ability to create and develop a records management system
- Resourceful and possess the ability to analyze documentation using sound judgment
- Be proficient with computers
Responsibilities
- Responsible for filing plant/facility documents and records control in adherence with corporate standards
- Organizes internal documents and/or files ranging from vendor files, invoices, to technical engineering drawings and specifications in a centralized system where each item can be found and retrieved easily without duplication of efforts
- Assure documentation is properly indexed according to document management system guidelines
- Responsible for assigning appropriate records retention instructions to documents and records per client/Jacobs standards
- Responsible for complying with the rules and regulations set forth by Federal, Local, and State government regarding document management and maintenance
- Responsible for collecting and accurate data entry of financial information into a record management system
- May assist the administrative coordinator with invoice matching of receipt information and photocopying
Other
- In pursuit of an Associate's, Bachelor’s, Master’s degree, or Certificate program, majoring in Business, Office Administration, Library Science, or related degree program required
- Authorization to work in the United States without the need for visa sponsorship, now or in the future
- Junior or Senior in college preferred
- Previous internships or work experience related to Document/Records Management is preferred.
- Strong attention to detail, organized, great communicator, and follow directives well
- Possess a valid CA Driver’s license with no major infractions
