Provide comprehensive day-to-day administrative support for the Head of Data Sciences and Analytics in the Chief Medical Office
Requirements
- Expert knowledge and proficiency with general office procedures and programs within Microsoft Office (Outlook, Word, Excel, PowerPoint, Forms, Visio and SharePoint and SharePoint Design)
- Prior administrative experience supporting senior leaders and experience supporting a large team managing multiple projects
- Proven track record of executing administrative duties as outlined above
- Experience with graphic or video editing software (i.e. Canva), CoPilot, Power Automate and other AI tools is a plus
- High School Diploma or equivalent (GED) or higher
- A minimum of 8 years of experience in an administrative support role required
Responsibilities
- Proactively maintain calendar for Head of Data Sciences and Analytics
- Schedule and coordinate meetings and required logistics
- Handle highly confidential materials on a regular basis
- Manage purchase orders from Ariba system and invoice tracking
- Maintain and distribute up-to-date organizational contacts, professional records, training reports, and distribution lists
- Suggest and implement process improvements for administrative tasks carried out across the team and DSA organization
Other
- Flexible work hours required: may require flexible work hours (early mornings, evenings and/or weekends, overtime) as needed
- 10-15% travel as needed
- Overtime required- based on business need(s)
- Travel to offsite location(s) and other PFE site(s) as needed
- High School Diploma or equivalent (GED) or higher
