The Davis Institute for Artificial Intelligence needs operational leadership to ensure effective and efficient functioning in pursuit of its mission to advance human-centered, interdisciplinary AI learning and research.
Requirements
- Demonstrated experience in operations management, event and program coordination, or project leadership.
- Proven record of managing budgets, coordinating logistics, and facilitating complex initiatives.
- Strong organizational, planning, and project management abilities.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- Proactive in developing and improving systems, processes, and workflows.
- Ability to comply with highly inflexible deadlines is required to successfully perform the essential functions of this position; there will be multiple occurrences of sudden, urgent task completion required.
- The overall work environment requires the mental ability to shift focus quickly due to interruptions; an employee must be able to mentally track multiple projects and tasks as well.
Responsibilities
- Lead and oversee day-to-day operational processes for the Institute, including office management, budgeting, purchasing, and reporting.
- Manage institute-affiliated hiring, contracts, and onboarding with coordination with Human Resources.
- Coordinate logistics for programs, events, and meetings, including scheduling, facilities, catering, and vendor management.
- Develop and maintain project management systems to track initiatives, deadlines, and outcomes.
- Assist in policy and procedural development to enhance the institute efficiency and compliance.
- Contribute to data collection, assessment, and reporting of Institute activities and strategic progress.
- Assist with identifying, coordinating, and supporting grant proposals and funding opportunities.
Other
- Bachelor’s degree in a relevant field (e.g., Artificial Intelligence, Data Science, Public Policy, Business Administration); Master’s degree preferred.
- 5+ years of progressively responsible experience in higher education, nonprofit, or related operational roles.
- Experience collaborating in interdisciplinary or academic environments is preferred.
- Exceptional written and oral communication skills; able to interact professionally with diverse stakeholders.
- Skilled at fostering cooperation and teamwork across departments and disciplines.
