OHSU 2025 Strategic Plan, Objective 2.1 Learner Placement is facing challenges due to a decrease in learner placement experiences from internal and external competition, and the perceived capacity of the health system to host students. The Office of Learner Placement and Housing was created to address these concerns by developing a centralized, coordinated, and equitable system for accessing and managing clinical placements.
Requirements
- analytical, database, spreadsheet and/or financial experience, technical writing, quantitative analysis or use of statistical principles
- Project management experience, preferably in the healthcare or technology sector.
- Proven track record in managing complex software integrations, particularly in healthcare or clinical placement systems.
- Experience with vendor management and coordinating with cross-functional teams.
- Strong understanding of clinical placement workflows, healthcare environments, and related software systems is a plus.
- Excellent Project Management skills.
- Must have advanced skills/knowledge in the use of technology (MS Office - especially Outlook and Excel, Adobe Acrobat Pro, Teleconference applications, document management applications and file management architecture in a HIPAA-compliant environment, database entry and reporting functions, and printer/scanner/copier equipment).
Responsibilities
- Business Analysis, Development, and Project Management: Assists in the development of workflows for the full life cycle of the clinical placement software integration project, including planning, execution, monitoring, and closure.
- Develop and execute project plans: Create detailed project schedules, set milestones, and manage the timeline to ensure timely delivery of the integration.
- Risk Management: Identify, assess, and mitigate risks that could impact the project timeline or outcomes.
- System Integration: Oversee the technical integration of the software into existing systems and workflows. Collaborate with IT teams to ensure seamless data transfer and software compatibility.
- Monitor performance post-integration: After the software is integrated, oversee the initial rollout, track performance, and address any issues that arise during the adoption phase.
- Prepare reports by collecting, analyzing, and summarizing data and trends for clinical rotations.
- Implement an integrated system to manage learner placements in all required settings. This will include strategic planning; new program development; and building strong institutional relationships, including fostering collaboration among academic programs and health care organizations that host OHSU learners.
Other
- Telecommuting
- Coordinate with internal stakeholders: Engage with clinical, IT, and operational teams to understand their needs and ensure the software meets the functional requirements for placement management.
- User Training and Support: Coordinate the development and delivery of training for end users of the new software.
- Change Management: Develop and implement a change management strategy to prepare staff for system changes. Ensure clear communication around new workflows, responsibilities, and timelines.
- Regular updates to leadership: Provide frequent progress reports to senior management, ensuring visibility of program status, milestones, and any issues or risks.
