The Port of Seattle is seeking an Engineering Systems & Data Analyst to manage and improve its systems and processes within the Engineering Department, focusing on Microsoft Suite applications like SharePoint. The role involves ensuring data integrity, system efficiency, and compliance with records retention policies, while also contributing to strategic planning and technology adoption.
Requirements
- Five (5) years of experience providing technology solutions, training of others in technical system usage, and/or managing records retention/disposition process
- Four (4) years of experience developing business solutions with Microsoft Suite with specific experience programming workflows in SharePoint and Power Automate and/or developing forms.
- Knowledge in Washington State and local government records retention for Engineering data and in deploying enterprise business solutions, learning new technologies, and applying practical solutions to meet business needs.
- Knowledgeable in continuous process improvement, strategic planning, testing procedures, business process optimization, and change management.
- Knowledge of and proficiency with Microsoft Suite, including programming workflows in SharePoint and Power Automate and developing forms.
Responsibilities
- Elicit, perform and develop system/process requirements, functional specifications, system configuration, system testing and documentation, and recommend customization development for Microsoft Suite applications such as SharePoint for the Engineering Department.
- Participate in strategic planning for systems integration and process development to define and reach long-range planning goals.
- Conduct business process analysis, articulate product/technical capabilities of the applications used by Engineering, oversee data migration and retention.
- Collaborate with Information & Communication Technology (ICT) staff to test and implement document control and change management system enhancements and discuss upgrade options.
- Create, maintain, and enhance system related documentation such as business processes, workflows, custom user reports, custom forms, user guides, and training manuals.
- Proactively identify opportunities to improve systems and processes, research alternatives through testing and consulting with stakeholders.
- Perform periodic audits to maintain system security, ensure the systems are running properly, and users are using the applications in accordance with standard procedures.
Other
- Enforce the Port Records Retention Policy and procedures as the Records Coordinator for Engineering including providing the proper care and management of department records to assure compliance.
- Perform file organization and maintenance ensuring proper storage of records, archive to off-site location as needed, and compliance with Public Disclosure Requests.
- Collaborate with Engineering leaders to develop business cases for technology improvements that include alternative technical solutions, options, risks, cost-benefit analysis, and impact on other business processes and system priorities.
- Develop training for users in areas of specialization, design refresh or upgrade training as needed.
- Apply equity and exemplify shared values, behaviors, and practices in all aspects of the work.
