The company is looking to fill an Executive Assistant role to provide high-level administrative support to the executive officers and ensure smooth day-to-day operations.
Requirements
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling tools
- Familiarity with office equipment and systems, including phone systems and conference technologies
Responsibilities
- Manages calendars and schedules appointments, meetings, and events for the CEO and other executive officers
- Prepares and organizes materials for meetings, including agendas, presentations, and minutes
- Coordinates travel arrangements, including flights, accommodations, and itineraries
- Assists with the preparation and monitoring of budgets, expense reports, and reimbursements
- Conducts research and compiles data for reports, presentations, and decision-making
- Oversees and supervises the Receptionist, ensuring professional conduct and adherence to organizational standards
- Coordinates with building management and oversee maintenance services
Other
- Minimum of 5 years of experience as an Executive Assistant directly supporting the CEO, XO's, and Board
- Bachelor's degree in Business Administration, Communications, or a related field preferred
- Experience supervising or managing staff is a plus
- Strong organizational and time-management skills with a proven ability to manage multiple priorities
- Excellent written and verbal communication skills
- Ability to anticipate needs, take initiative, and work independently with minimal supervision
- Exceptional interpersonal skills and the ability to work effectively with diverse stakeholders
- High level of professionalism and a positive attitude
- Strong problem-solving skills and attention to detail
- Flexibility and adaptability in a fast-paced environment
- Commitment to maintaining confidentiality and exercising sound judgment
- Full-time position based in the corporate office five days a week
- May occasionally require work outside regular hours to accommodate executive schedules or urgent needs
