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Executive Assistant

Altamira

Salary not specified
Apr 15, 2025
McLean, VA, US
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The company is looking to fill an Executive Assistant role to provide high-level administrative support to the executive officers and ensure smooth day-to-day operations.

Requirements

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling tools
  • Familiarity with office equipment and systems, including phone systems and conference technologies

Responsibilities

  • Manages calendars and schedules appointments, meetings, and events for the CEO and other executive officers
  • Prepares and organizes materials for meetings, including agendas, presentations, and minutes
  • Coordinates travel arrangements, including flights, accommodations, and itineraries
  • Assists with the preparation and monitoring of budgets, expense reports, and reimbursements
  • Conducts research and compiles data for reports, presentations, and decision-making
  • Oversees and supervises the Receptionist, ensuring professional conduct and adherence to organizational standards
  • Coordinates with building management and oversee maintenance services

Other

  • Minimum of 5 years of experience as an Executive Assistant directly supporting the CEO, XO's, and Board
  • Bachelor's degree in Business Administration, Communications, or a related field preferred
  • Experience supervising or managing staff is a plus
  • Strong organizational and time-management skills with a proven ability to manage multiple priorities
  • Excellent written and verbal communication skills
  • Ability to anticipate needs, take initiative, and work independently with minimal supervision
  • Exceptional interpersonal skills and the ability to work effectively with diverse stakeholders
  • High level of professionalism and a positive attitude
  • Strong problem-solving skills and attention to detail
  • Flexibility and adaptability in a fast-paced environment
  • Commitment to maintaining confidentiality and exercising sound judgment
  • Full-time position based in the corporate office five days a week
  • May occasionally require work outside regular hours to accommodate executive schedules or urgent needs