L.E.K. Consulting is seeking an experienced Executive Assistant to provide comprehensive support to 3-4 partners, ensuring efficient operations and effective management of their demanding schedules and responsibilities.
Requirements
- Highly proficient technical skills including Microsoft Office Suite (Word, Outlook, Excel, PowerPoint, SharePoint, etc.)
- Maintain a system for recording expenses, which will streamline the submission of monthly expense reports utilizing Concur expense reporting system.
- Assess the urgency of situations and determine appropriate actions, monitor status of pending item, provide follow up and keep management informed by communicating a wide variety of information.
Responsibilities
- Serve at gatekeeper for executive’s calendar and time/space in the office
- Coordination of all expense reporting. Maintain a system for recording expenses, which will streamline the submission of weekly expense reports utilizing Concur expense reporting system
- Manage documents needed for various meetings and decisions
- Triage constant flow of requests and provide Managing Director(s) with organized sight into upcoming meetings, deadlines and needs.
- Assess the urgency of situations and determine appropriate actions, monitor status of pending item, provide follow up and keep management informed by communicating a wide variety of information
- Own and maintain key client activities within Sales Force
- Perform ad hoc administrative work and projects as needed
Other
- Provide right arm support to 3-4 Managing Directors
- Act as main point of contact for external and internal requests, including meeting and greeting when necessary
- Prioritize conflicting needs and proactively follow up, often under tight deadlines
- Extensive travel management
- 3+ years of administrative experience supporting senior executives in professional services (ex. Consulting, Legal, etc.) experience in a fast-paced, dynamic environment.
- Ability to maintain confidentiality and discretion.
- Excellent communication skills, both oral and written.
- Interest and ability to work independently and be self-directed, including directly with sector and practice leaders.
- Strong organizational skills, attention to detail and ability to balance multiple projects at the same time.
- Highly flexible team player with demonstrated professional maturity to readily prioritize and anticipate needs.
- Responsive and proactive with the ability to work well under tight deadlines and respond to rapidly changing demands.
- Ability to work with minimal supervision and maintain a high standard of confidentiality.
- An undergraduate degree is required.
- Applicants for this position must be legally authorized to work in the United States on a permanent basis without the need for employer sponsorship. Unfortunately, we are unable to consider candidates requiring sponsorship for visas, including but not limited to TN, H1-B, F-1, STEM OPT/CPT, or any other work authorization.
