American Express is seeking an Executive Assistant to provide administrative support to the Global Large & Managed Marketing (GLAMM) team within Global Commercial Services Marketing (GCSM), aiming to manage daily administrative tasks for multiple Marketing Vice Presidents, support team and colleague operations, and contribute to overall team efficiency.
Requirements
- Highly Proficient in Microsoft Office Suite (Outlook, Word, Excel, Outlook, PowerPoint)
- Experience with Concur Travel and Expense Management a plus
Responsibilities
- Manage calendars, schedule meetings, and coordinate appointments across a range of senior stakeholders from across the Enterprise
- Optimize the VPs’ limited time for best effect, ensuring meetings include meaningful agendas, and preparation needs are known and scheduled well in advance.
- Arrange travel and accommodations as necessary to support business objectives. Ensure travel agendas and itineraries are shared well in advance
- Prepare and submit timely and complete expense reports via Concur. Review expense submissions for compliance with policy and track overall team spend against budget
- Maintain communication distribution lists for email and Slack and keep updated organization charts
- Office support - Liaise with IT Helpdesk, Building Facilities and other support teams as needed, track office supply inventory and place orders as required
- Support the planning and execution of team meetings and events designed to improve the team’s culture, including colleague reward and recognition events.
Other
- Provide administrative support to 2-3 Marketing Vice Presidents
- Ensure on time completion of mandatory training and other key events by tracking completion and following up with the VPs’ teams.
- Assist with onboarding new employees and coordinating internal communications
- Maintain confidentiality of sensitive information and data
- High school diploma or equivalent required
- Experience as an Executive Assistant supporting senior leadership in a fast-paced environment
- Excellent written and verbal communication skills
- Strong organizational and time-management skills
- Ability to work independently and as part of a team
- Professional demeanor and strong interpersonal skills
- Strong sense of integrity with ability to handle confidential and sensitive information with discretion
- Associate or bachelor’s degree preferred
- Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.
