ServiceNow is looking for an Administrative Assistant to support their senior leadership team, aiming to improve operational efficiency and streamline workflows through comprehensive administrative support and the integration of AI tools.
Requirements
- Proficiency in Microsoft Word, Outlook, PowerPoint, Zoom, Concur, BOX, and other relevant tools
- Experience or familiarity with integrating AI tools into workflows is a plus
- Experience with travel coordination, expense management, and onboarding processes
Responsibilities
- Coordinate and manage complex calendars for senior leaders, including scheduling internal meetings, external engagements, and virtual events
- Prepare agendas, gather relevant materials, and document meeting notes and action items
- Organize and facilitate meetings, ensuring clarity of purpose and efficient use of time
- Assist with interview coordination, candidate scheduling, and onboarding logistics
- Handle all travel arrangements, including flights, accommodations, and transportation for domestic and international trips
- Manage expense reports, reimbursements, and related documentation in a timely manner
- Provide onboarding support for new hires and vendors, ensuring they have necessary access and resources
Other
- Minimum of 5+ years of experience as an administrative assistant or in a similar supporting role
- Strong multitasking and organizational skills, with the ability to manage multiple calendars and requests effectively
- Excellent communication and interpersonal skills across all organizational levels
- High level of confidentiality, discernment, and sound judgment
- Proactive attitude with a work ethic that anticipates needs and addresses them promptly
