Microsoft AI is shaping the future of artificial intelligence and needs an Executive Assistant to support three Vice Presidents, acting as a strategic partner to keep priorities on track and operations running smoothly.
Requirements
- 7 years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management.
- 3 years of experience working in AI labs or similar fast-paced high-tech environments.
- Willingness to work extended hours during critical business periods to ensure timely delivery of key outcomes.
- Experience partnering with other Executive Assistants and Chiefs of Staff.
- Familiarity with headcount planning, budget tracking, and event management.
- Ability to influence without authority and build deep cross-functional relationships.
Responsibilities
- Orchestrate complex schedules for multiple executives, ensuring alignment with business priorities.
- Plan and execute leadership meetings, offsites, and team events with precision and creativity.
- Coordinate domestic and international travel, creating detailed itineraries to maximize productivity.
- Serve as a trusted liaison across teams, ensuring timely flow of information and fostering strong connections.
- Support annual and quarterly planning cycles, helping leaders stay focused on strategic goals.
- Partner on headcount planning, onboarding, and team logistics; maintain budget and expense compliance.
- Manage office space assignments and resources to support team growth and efficiency.
Other
- Work site: Microsoft on-site only
- Starting January 26, 2026, MAI employees are expected to work from a designated Microsoft office at least four days a week if they live within 50 miles (U.S.) or 25 miles (non-U.S., country-specific) of that location.
- Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.
- Resourceful, proactive, and energized by working at the center of innovation.
