Smartsheet is looking for an Executive Assistant to provide comprehensive support to multiple Vice Presidents within their Product Design & Strategy organization, helping them navigate a fast-paced environment and drive critical product initiatives across various time zones.
Requirements
- Technologically savvy with proficiency in G-Suite: Gmail, Google Slides, Google Docs, Zoom, etc.
- General curiosity in Smartsheet as a tool and eagerness to learn and incorporate it into your daily tasks.
- Exceptional organizational and communication skills, attention to detail, and follow-through.
- Demonstrated ability to work with internal and external stakeholders.
- Ability to manage highly sensitive or confidential situations with integrity and professionalism.
- An ability to handle shifting priorities, frequent changes, and show grace under pressure, especially when coordinating across multiple time zones.
Responsibilities
- Manage communications and calendaring on behalf of Executives, ensuring seamless coordination across different time zones.
- Serve as a strategic partner to the VPs, helping them support their teams and act as a liaison with company leaders, customers, partners, board members, and other teams on behalf of the Product Design & Strategy VPs.
- Plan and coordinate internal and external events and meetings
- Define, build, and own multiple work processes for yourself, your leaders, and the organization.
- Manage expense reports and corporate credit cards for yourself and your leaders.
- Arrange complex travel plans and itineraries as needed for VPs, including international travel.
- Skillfully handle meeting logistics, create compelling materials, capture key insights, and ensure action items are followed through.
Other
- 5+ years of relevant experience in an Executive Assistant or similar role, preferably supporting multiple executives in a fast-paced environment.
- Passion for using your skills and experience to improve team culture and effectiveness.
- Exercise sound judgment to make independent decisions within established guidelines.
- Collaborate closely with your leader’s teams and craft polished correspondence and streamline communication.
- Cultivate strong relationships and build trust with executives, executive assistants, and other key internal and external stakeholders, representing leadership with professionalism and integrity.
