Biogen is looking for an Executive Assistant to provide administrative support to two Executive Directors in the Quantitative Sciences and Development Operations (QSDO) Leadership Team, aiming to enhance efficiency and support the delivery of life-changing medicines.
Requirements
- Proven proficiency in Microsoft Office Applications and SharePoint
- Possess a high-level of proficiency with Microsoft Office 365: Outlook, Word, PowerPoint, Excel, Teams, OneDrive, SharePoint
- Ability to exercise sound judgment and determine priorities.
- Proactively anticipate and identify issues and propose solutions or takes steps to resolve
- Demonstrated ability to use discretion and manage sensitive and confidential information
- A flair for creative communication media is a plus.
- Experience in the biopharma industry is a plus
Responsibilities
- Own functional meeting management, including coordination of leadership team meetings and quarterly Town Halls – help setting agendas, manage room logistics and create PowerPoint slides, attend, take minutes and follow through on action items
- Create, compose, and edit written material (Minutes, Newsletters); support communication media (e.g. SharePoint, Teams channel, video creation)
- Maintain departmental document and knowledge repositories, websites, and business systems (e.g. SharePoint, Synapse, Teams), as needed
- Large-scale meeting and forums/off-site support including logistics coordination (secure venue, A/V support, catering etc), pre-event material preparation, day-of set up
- Manage domestic and international travel arrangements; monitor travel progress to resolve issues as they arise
- Prepare and expense reports; organize and maintain files
- Build strong working relationships across the organization by implementing efficient communication and following up on deadlines
Other
- The right candidate must be flexible, organized, proactive, collaborative, and calm under pressure.
- Excellent communication, interpersonal and collaboration skills are essential for this role due to interactions across all levels of the organization.
- This position also requires a professional demeanor, sense of urgency, the ability to prioritize, and a high level of discretion with the ability to appropriately handle sensitive and confidential information.
- The candidate must enjoy a dynamic atmosphere, show good judgment, initiative and be willing to take on additional tasks and responsibilities as needed to achieve goals and deliverables.
- 5+ years’ experience in progressively responsible executive support roles
