Calico Life Sciences LLC is seeking an Executive Assistant to support its Chief Scientific Officer and research organization, ensuring they can operate at peak efficiency and lead to medical breakthroughs.
Requirements
- Proficient in Google Workspace
- Proficient in Microsoft Office
- Comfortable learning new tools (e.g., Coupa, project management platforms)
- Tech-savvy
Responsibilities
- Manage and maintain multiple complex calendars with a high level of accuracy and discretion
- Schedule and coordinate onsite meetings, including visits from external collaborators and executive-level candidates
- Prepare agendas, capture meeting notes, and ensure timely follow-up on action items
- Coordinate all domestic and international travel logistics (itineraries, accommodations, conferences), including processing expense reports in Coupa
- Track deadlines and deliverables across multiple projects
- Assist with the preparation, editing, and formatting of presentations and administrative documents
- Organize and manage digital filing systems for scientific and administrative records
Other
- 5 years’ experience with a BA degree preferred
- Collaborative team player with a positive, service-oriented mindset and a passion for enabling impactful scientific work
- Exceptional organizational and time management skills; able to manage multiple tasks and priorities efficiently
- Excellent verbal and written communication skills, with attention to detail
- Must be willing to be onsite 5 days a week
