The SVP of Supply Chain Management requires administrative support to manage their executive leadership duties, departmental operations, and personal administrative tasks, ensuring efficient workflow and timely communication.
Requirements
- Excellent knowledge of Microsoft Office (particularly Excel, PowerPoint, Word, Outlook, internal social comms channels)
- Excellent PC software skills
- Excellent knowledge on new media & applications
- Project management experience preferred
- Excellent SAP/Concur knowledge preferred
Responsibilities
- Organize various types of correspondence independently, to ensure timely and accurate response
- Manage the executive calendar, helping to prioritize meetings and competing demands on executive availability
- Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material
- Provide leaders with any materials needed throughout the day (ex. print documents, provide links, reroute emails, meals when applicable)
- Maintain and update department files, records, (organizational) charts, subscriptions and publications
- Receive and screen telephone calls, monitor mail entry and administer the department owned e-mail accounts as well as keep email distribution lists up-to-date
- Create / assist with presentations (e.g. in PowerPoint) to key stakeholders and partners
Other
- Performs administrative duties for the SVP of Supply Chain Management, primarily focused on executive leadership support.
- Also supports the day to day administrative operations on behalf of the department as well as supporting personal administrative duties of the SVP of Supply Chain Management.
- Coordinate and execute all travel arrangements for team members including flight and hotel booking, visa securing, car reservations and airport pick-up arrangements and immediately providing solutions to problems requiring knowledge of department policies and procedures
- High level of service orientation in dealing with internal and external stakeholders/customers
- 6+ years of experience supporting senior leaders
