The organization is looking to maximize the impact of its CEO by hiring an exceptional executive assistant to provide professional engagement, reliable execution, adaptability, and discretion to the executive leadership team.
Requirements
- Tech-savvy and highly proficient in Google Workspace (Docs, Sheets, Calendar, Slides)
- Slack
- Confluence
- Salesforce (preferred)
Responsibilities
- Own and optimize the CEO’s calendar and priorities with strategic foresight and minimal oversight
- Coordinate complex travel arrangements, proactively manage logistics, and ensure the CEO is briefed and prepped
- Serve as a connective tissue across the executive team - ensuring information flows smoothly, meetings are purposeful and well-run
- Act as the main point of contact and plan all Board meetings, including coordinating Board and leadership team materials
- Own and execute internal initiatives (e.g., Board meetings, executive team retreats, All Hands, special cross-functional projects)
- Collaborate and coordinate across the organization, creating efficiency across the administrative peer group, as well as providing back-up support for other executive assistants
- Act as an extension of the CEO, representing the company both internally and externally as a brand ambassador
Other
- 7 + years of progressively responsible experience as an executive assistant, with at least one position supporting a CEO or similar C-Suite executive
- Prior experience managing EA teams preferred
- Demonstrated success in complex calendar management, travel coordination, and executive communication
- Proven ability to operate independently, prioritize strategically, and maintain composure under pressure
- High emotional intelligence with the ability to navigate sensitive situations with discretion and professionalism
