Relativity is looking for an Executive Assistant to support their Chief Product Officer (CPO) and provide operational support to the Product organization. This role aims to streamline executive support, manage administrative tasks, and assist with operational processes within the Product department.
Requirements
- Comfort using tools such as: Slack, Teams, Zoom , AmTrav , Ramp, Notion, Microsoft Product Suite (e.g., Powerpoint , Copilot, etc.)
- Strong organizational skills and attention to detail
- Discretion , maturity and professionalism when handling confidential information
- Experience in a tech or fast-paced, high-growth environment
- Experience working with Executive Leaders
- Familiarity with operations or coordination roles in Product, Program, or Business Ops
Responsibilities
- Own the CPO’s calendar : schedule, coordinate across time zones, resolve meeting attendance conflicts, and use discretion around meeting prioritization
- Coordinate travel (domestic & international) : accommodations, itineraries, and timely expense submissions for the CPO and Senior Product Leaders
- Manage logistics for hybrid and in-person meetings ( e.g., book rooms, tech setup, participant alignment, catering coordination, etc. )
- Support preparation for meetings, briefings, or speaking engagements as needed
- Manage quarterly offsite logistics and key in-person gatherings for Product team
- Support Product Contract Owners during the procurement process
- Product launch process administrative assistance ( e.g., SLA and compliance oversight, product release artifact management, internal release meeting support)
Other
- 3–5 + years in an Executive Assistant or Senior Administrative role
- Excellent written and verbal communication
- Comfortable in a fast-paced, dynamic work environment
- Highly organized, proactive, and dependable ; you are able to manage numerous stakeholder needs and track meeting requests seamlessly across international stakeholder needs
- Collaborative by nature ; a great communicator who thrives working with others to get to the best solution
