Applied Intuition needs to ensure the smooth day-to-day operations of its physical workspaces by managing facility engineering tasks, coordinating maintenance, office setups, and inventory, and overseeing vendor relationships to maintain safe, functional, and efficient environments.
Requirements
- 3+ years in facility management, with expertise in janitorial services, electrical, plumbing, and mechanical systems.
- Ability to physically address maintenance tasks, organize spaces, and ensure operational efficiency.
- Familiarity with managing operations in large or multi-building facilities, supporting complex environments.
- Experienced in liaising with third-party vendors, tracking performance, and escalating issues as needed.
- Assists in implementing and refining workflows and documentation to improve operational consistency.
- Supports cost-effective solutions by tracking expenses and suggesting efficiencies where possible.
- Ability to lift at least 20+ pounds of materials regularly
Responsibilities
- Schedule and track vendor visits (cleaning, HVAC, pest control, etc.), maintain service logs, coordinate access with technicians, track service level issues and escalate concerns, monitor preventive maintenance calendars
- Oversee package delivery flow and coordinate with shipping carriers, track office and cleaning supply inventory and reorders, monitor food and beverage fulfillment vendors, coordinate e-waste pickups and building/vendor supply drop-offs
- Coordinate furniture changes with techs and vendors, organize move logistics (labels, signage, communication), track ergonomic and special equipment requests
- Track fire extinguisher and AED logs, support floor warden and safety drill coordination, maintain SOPs and documentation, and assist with audit and compliance prep.
- Execute in-office event setups and breakdown, including customer visits, company-wide meetings, and team events
- Walk spaces and flag janitorial quality issues, track restroom and kitchen supply restocks, coordinate special cleanings and off-cycle services, liaise with pest control vendors and log findings.
- Track key and badge access requests, support activations and deactivations, coordinate with security or vendors for rekeying and lockbox updates.
Other
- We are an in-office company, and our expectation is that employees primarily work from their Applied Intuition office 5 days a week.
- Proactive Mindset: Willing to speak up, get hands dirty, and take initiative to fix what’s broken.
- Reliable Team Player: Takes ownership of coordination tasks, ensures follow-through, and proactively communicates to keep projects on track.
- Detail-Oriented: Maintains focus on operational accuracy and quality, ensuring smooth execution down to small but important details.
- Multitasking & Adaptability: Comfortable managing multiple priorities and shifting needs in a fast-paced setting.
