The PGIM Quantitative Solutions Investments Team needs a Senior Executive Assistant to manage day-to-day operations, anticipate needs, and act as a liaison, ensuring smooth functioning of the team in a fast-paced environment.
Requirements
- Advanced proficiency of PowerPoint and Word
- Knowledge of Concur and Workday a plus
Responsibilities
- Assist with day-to-day management of Quantitative Equity and Multi-Asset Solutions investment teams including but not limited to preparing and coordinating communications, calendar management, meeting logistics for internal and external appointments and facilitating changes to daily events as necessary.
- Coordinate complex international travel logistics across multiple time zones and regions, leveraging deep knowledge of global geographies, visa requirements, and cultural nuances to ensure seamless travel experiences.
- Organize and maintain calendars, including scheduling large meetings with senior-level executives within PQS, PGIM and Prudential broadly
- Assist with client meetings – including agenda, meeting materials, logistics such as catering, security clearance, coordination of prep meetings, and compliance pre-approvals, if applicable.
- Prepare and produce PowerPoint presentations and Word documents
- Produce communications, presentations, reports, and analysis, as needed
- Streamline and organize data and documentations with a keen eye for detail and maximizing efficiency.
Other
- Ability to communicate across teams about priorities and business objectives
- Minimum of six years of experience as an Executive Assistant supporting senior-level management
- High level of integrity, discretion and judgment in handling highly sensitive, confidential information
- Prior experience in the financial services industry
- Flexibility to work overtime
- Ability to work independently but also partner as a team player
