Epirus is seeking a Software and IT Hardware Procurement Agent to manage the end-to-end procurement process for enterprise software licenses, SaaS subscriptions, IT hardware, and related technology services, ensuring the company acquires the best value in technology spend while maintaining compliance, optimizing supplier performance, and supporting internal stakeholders.
Requirements
- 5+ years of procurement experience with a focus on software, SaaS, and IT hardware; experience in enterprise environments preferred.
- Familiarity with contract language and software licensing models (e.g., Microsoft, Adobe, AWS, Cisco, Salesforce, etc.).
- Proficiency in ERP systems (e.g., Oracle, SAP, NetSuite) and procurement platforms.
- Familiarity with U.S. government and defense procurement compliance requirements, including: ITAR, EAR, DFARS, FAR, RIGHTS IN TECHNICAL DATA, COMMERICALITY, CMMC, and NIST 800-171 controls as they relate to software and hardware sourcing.
- Understanding of controlled items, export classification, and vendor screening for compliance.
- Proven experience procuring IT equipment and software for classified or secure programs, including managing hardware builds for secure labs, air-gapped environments, or accredited networks (e.g., SIPR/NIPR).
- Ability to interpret and negotiate complex software licensing models, including per-core, per-user, usage-based, floating licenses, and hybrid cloud/on-prem enterprise agreements.
Responsibilities
- Source, negotiate, and purchase software licenses, SaaS subscriptions, and IT hardware including servers, laptops, peripherals, and network equipment.
- Coordinate renewals, notify contracts to terminate contracts, and optimize license usage.
- Create and manage purchase orders and procurement documentation with accuracy and speed.
- Evaluate and support contracts in negotiating Master Service Agreements (MSAs), End User License Agreements (EULAs), and SaaS contracts in collaboration with contracts, legal and compliance teams.
- Track and report contract milestones in support of the Contract team requirements, SLAs, and renewal dates to ensure timely action.
- Maintain compliance with internal procurement policies and licensing agreements.
- Monitor software utilization to identify cost-saving opportunities and eliminate shelfware.
Other
- Bachelor's degree in Business, Supply Chain, Information Technology, or related field (or equivalent experience).
- Strong negotiation and vendor management capabilities.
- Excellent analytical, organizational, and communication skills.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.
