Capital One is looking to solve the problem of providing administrative support to 4 to 6 executives in a fast-paced tech-savvy environment, requiring an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III.
Requirements
- At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
- Experience setting up video conference and Zoom/Skype technology for meeting user
- Experience with calendar management supporting multiple executives
- Experience with meeting and event planning
- Excellent written and verbal communications
- Excellent organizational skills
- Proficiency in writing and proof-reading with impeccable grammar and composition
Responsibilities
- Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
- Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
- Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
- Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
- Prepare professional business communication documents including memos, letters, and emails
- Build and maintain good business relationships with executives and administrative staff across the organizations
- Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
Other
- High School Diploma, GED or equivalent certification
- At least 2 years of Administrative experience
- Associate's degree (preferred)
- At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment (preferred)
- Ability to work in a fast-paced environment and adapt to changing demands and priorities
