The Chicago Quantum Institute seeks a highly skilled Senior Institute Administrator to manage the Institute’s operational and academic administrative activities in support of its faculty, staff, postdoctoral fellows, and Ph.D. students.
Requirements
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong computer skills, including calendaring, document management, such as Dropbox, Box, etc., database management, and spreadsheet skills.
- Background with project and document management systems.
- Content management systems experience
- Progressively responsible business and administrative experience.
- Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Responsibilities
- Performs and executes routine and complex assignments to ensure the success of the Institute’s financial, operational, and events management processes.
- Leads and executes high-profile and strategic initiatives/events, including academic partnerships, international exchanges, and visiting research programs, with domestic and international academic, corporate, and government partners.
- In collaboration with the Institute Manager, plans, develops, analyzes, and manages the Institute’s financial and budgetary activities, including preparation of budgets updates and projections.
- Oversees the budget vs. actuals tracking process, ensuring tracking is up-to-date and implementing solutions to improve processes.
- Designs, oversees and implements administrative processes (financial, advertising, application management, candidate visits, and onboarding) for the Chicago Quantum Postdoctoral fellows, Open Quantum Initiative Fellows, and summer undergraduate student programs.
- Creates and proposes budgets as outlined by the Institute’s project needs and objectives.
- Leads supporting faculty grants and awards by liaising on their behalf with University Research Administration pre-award and post-award specialists.
Other
- Minimum requirements include a college or university degree in related field.
- Bachelor’s degree.
- Background in an academic or complex administrative environment.
- Familiarity with the higher education environment is a plus.
- Initiate and perform tasks on behalf of the Institute Manager.
