Stanford University Department of Cardiothoracic Surgery is seeking an Administrative Associate 2 to provide administrative or operational support working under general supervision. Support 2 research surgeons/satellite faculty and the Transplant Team.
Requirements
- Proficient computer skills and demonstrated experience with office software and email applications.
Responsibilities
- Respond to inquiries, and determine and take appropriate action as required.
- Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
- Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
- Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel and reimbursements in compliance with unit, university, and sponsor policies.
- Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
- Maintain office supplies and equipment; obtain vendor quotations, as needed.
Other
- High school diploma and three years of administrative experience, or combination of education and relevant experience.
- Demonstrated success in following through and completing routine tasks.
- Strong organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize and multi-task.
- This position is a Hybrid position requiring the candidate to come into the office 3 days per week.
