The College of Connected Computing’s Center for Generative Artificial Intelligence (Gen AI) at Vanderbilt University is looking to solve the problem of providing comprehensive, high-level support for senior leaders to grow the Center’s service delivery and reach.
Requirements
- Strong proficiency with Microsoft Office Suite, including advanced Excel knowledge
- Willingness to adopt AI tools to perform routine administrative tasks
- Ability to balance diverse needs of various constituents and work with flexibility, at times under pressure, on several tasks simultaneously while meeting concurrent deadlines
- Attention to detail, high level of accuracy, and strong organizational skills
- Utmost attention to maintaining confidential information and security thereof
- Professional and clear communication skills, both written and oral
Responsibilities
- Meet regularly with senior leaders to coordinate, communicate, review schedules, ascertain deadlines, plan projects, and clarify instructions, procedures, and processes
- Serve as a gateway for the Director and Chief AI Technology Officer by managing multiple calendars and complex schedules for meetings, workshops, lectures, and events, applying independent judgment in determining priorities
- Prepare agendas, memos, correspondence, presentations, itineraries, relevant materials, and spreadsheets
- Facilitate meeting logistics, planning, and distribution of materials as needed; attend meetings to record, prepare, and distribute minutes
- Manage and prioritize tasks under the direction of the Director and Chief AI Technology Officer, taking initiative, working independently, and following through to completion, often with competing deadlines
- Support event coordination throughout the year
- Coordinate logistics of the popular staff fellows’ program which provides training to Vanderbilt staff members interested in incorporating AI into the professional roles in meaningful ways
Other
- Minimum of 3 years relevant experience (academic setting preferred)
- At least three days a week in-person will be required
- Ability to prioritize, initiative, and the ability to make decisions aligned with the goals and programs of the Gen AI Center
- Degree requirements not specified, but relevant experience is required
- No supervisory responsibility, reports administratively to the Chief AI Technology Officer
